Productivity Tools

10 Best Calendar Apps to Stay Organized

Woman using calendar app on computer in office

Having a reliable calendar app in your workplace toolbox can help you stay organized and manage all of your tasks. Calendar apps allow you to track your meetings as well as all of the tasks and errands that are on your to-do list. The best calendar software works with all of your needs, whether that’s scheduling meetings and appointments, creating checklists, or organizing projects.

In this article, we’ve outlined the top 10 calendar apps to help you get your life organized. These include the best personal calendar app, best calendar for business, and best calendar app for students. We’ve also listed options for the best free calendar apps, great calendar apps for iPhone, and the best calendar app for Android.

When you’re done reading our list, pick your favorite app, and get started today!

Top 10 Calendar Apps

1. Calendly

computer screen with a meeting calendar displayed

Calendly is a popular workplace calendar app that can be used to schedule meetings with coworkers and teams. In Calendly, you can set your meeting preferences and time availability so that other employees can easily find a time to meet with you. With Calendly, you can connect all of your other calendars in one place, including your Google calendar, your Outlook calendar, and more. Calendly’s many integrations can also help you streamline all of your other workplace tools in one place, including MailChimp, Salesforce, and Zapier.

Calendly offers users a free basic account meant for individual use. They also offer a premium account for $8 per month, also meant for individuals and small teams. Pro accounts start at $12 per month meant for teams and businesses who need more advanced features. Enterprise accounts are also offered for teams interested in customizing how they use Calendly. You can also download Calendly mobile apps for Android and iOS.

2. Mac Native Calendar App

Mac Calendar app shown in weekly display

The native Calendar app that comes with all Mac products is the best calendar app for Mac users as well as the most accessible and best calendar app for iOS. With the Mac Calendar app, users have the option of color-coding their different calendars to separate their personal and business calendars. You can also set up events through the app and invite others to these events as well. A user favorite feature that comes with the app is the ability to add a location to an event.

The best thing about the native Mac Calendar app is that it’s free for anyone who owns an apple product! That’s right, you can use it as a free calendar app for iPhone, iPad, and Mac. It even comes pre-installed on all Mac laptops, computers, iPhones, and iPads!

3. Skylight

skylight calendar sitting on a desk

The Skylight calendar app is one of the few on this list that actually comes with its own touchscreen device. You can sync your skylight calendar with your Google and Outlook calendars as well as your Apple calendar. All you have to do is sync your calendar with your wifi, integrate your other applications, and customize and color-code your display. The application also comes with a mobile app so that you can check it on the go. Skylight is a great options for a calendar app that can be shared because you can set up in any shared living space so that you can sync up all of your family members’ calendars in one place.

In terms of pricing, the shared calendar app costs about $149 with the Photo Plus Plan which allows you to turn your calendar into a picture frame when you’re not using it. Without the Photo Plus Plan, you can buy a Skylight calendar for $159.

4. Google Calendar

google calendar app display on mobile

The Google Calendar app is accessible on both desktop and mobile apps. To use the Google calendar app, users need to have a valid Gmail account to connect it to. One of the application’s most convenient tools is the ability to add events listed in your email directly to your calendar. This includes flights, hotel reservations, concerts, and more! You also never have to worry about losing any of your information as all of it is stored online. As such, Google Calendar is the best way to organize your life.

Google Calendar comes with both a free and a paid version on all devices. You can download it as a free calendar app for Android and iPhone. All users have access to a free calendar, but if you want to upgrade your account to a business one, plans start at $6 per user per month and go up from there.

5. Microsoft Outlook

microsoft outlook calendar weekly view

Microsoft Outlook combines your email and your calendar all in one place. You’re also able to view group schedules through the app and view calendars side by side. This calendar app is super straightforward and easy to use. Similar to some of the other applications mentioned in this article, you can connect both a personal and a business calendar and color code it to help you stay more organized.

Microsoft Outlook calendar offers both a free and a paid account through the Microsoft 365 suite. All users have access to a free account but also have the option to buy a premium account starting at $69.99/year for more storage space.

6. meeting overview dashboard is both a productivity tool and scheduling software. The productivity calendar application allows you to schedule online meetings and share your availability with team members. One of the app’s most unique features is its analytical tools. The analytics tools show you how to maximize your time by keeping track of how many meetings you have scheduled, rescheduled, attended, canceled, and missed. It highlights your meeting distribution and averages the number of meetings you have per day of the week.

The basic account is free but comes with limited features. The standard account costs $6 per month per user and the pro account costs $8 per month per user. Overall, is one of the best inexpensive Calendly alternatives.

7. Fantastical

fantastical laptop, tablet, mobile, and watch apps

Fantastical saves you the pain of emailing back and forth with multiple people to set up an event based on their availability. With this easy calendar app, you can send event proposals to team members and their responses get automatically turned into an event on your calendar. Another helpful tool that Fantastical provides is custom templates. The application lets you create templates from existing events to help you save time when creating future meetings.

Fantastical offers users a free trial but from there offers two subscription options, one for individuals and one for teams. The individual subscription costs $3.33 per month and the team subscription costs $5.42 per month.

8. My Study Life

my study life today's tasks

My Study Life is the best calendar app for students in either high school or college. This calendar application helps you organize all of your assignments, tests, and other aspects of your school schedule. The app allows you to set up reminders to ensure that you never miss a deadline. You can also create lists of tasks to help you stay on track of all your homework and other school-related to-do’s.

One of the most important aspects of the app, especially because it’s geared towards students and teachers, is the fact that it’s completely free to use. You can also download the best free calendar app for Android and iOS.

9. display on multiple devices is the top app that combines to-do lists with a calendar application. It helps you create grocery lists with automatic suggestions and automatic organization. You can set up reminders with your calendar to make sure you never forget anything. The calendar app also comes with location-based reminders. With a premium account, users get to create customized calendar themes, access color tags and turn on WhatsApp reminders. offers users a free trial account but plans start at $4.49 per month for a 6-month commitment and $2.99 per month for a year-long commitment as well as $5.99 per month for a month-by-month commitment.

10. Asana

asana marketing campaign

Asana is the #1 best group calendar app for team and project management and planning. The software helps you set up tasks and due dates for all types of projects. You can collaborate with team members and view project timelines on a calendar to get a better visual representation of monthly goals and plans. With Asana you can also automate tasks so you don’t need to waste time filling out repetitive tasks. With its many integrations, you can streamline all of your productivity apps in one place.

Asana offers users a free shared calendar app for simple team workflows. Premium accounts start at $10.99 per user per month and Business accounts start at $24.99 per user per month.

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