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How to Record and Share Your Meeting on Zoom vs Google Meet

Zoom and Google Meet have emerged as the video conferencing platforms of choice for holding business meetings in 2020. But did you know that you can record, store, and share your meetings too? Read on to learn how to record and share your meetings on Zoom and Google Meet. At the end of the article, we will compare the two platforms to determine which is better for recording meetings and storing and sharing such recordings.

Zoom

Zoom allows local recording for all desktop users. To record a meeting, hosts must first enable local recording in their Account Settings tab. Then, during the meeting, the host can either start the recording by clicking on the record button or grant permission to another participant to record. The person who started the recording can pause or stop it at any time. Once completed, local recordings are stored in your computer’s Zoom file as an MP4 file. You can also record audio only, which will instead produce an M4A file.

Zoom also features cloud recording for all paid subscribers on both desktop and mobile. Setting up a cloud recording follows the same directions as a local recording, as shown above. Cloud recording includes advanced settings. You can choose to record the active speaker or gallery view, or separately as different videos. You can also add a timestamp to your recording, display participants’ names, record thumbnails, add panelist chat to the recording, or generate an audio transcript. Once the recording is saved to the cloud, you can trim recordings, change privacy settings to public, internal, or private, or set them to auto-delete after a certain number of days.

You can share your cloud recordings via a generated short link, unique for each video. Copy and paste this link into any messaging app to share your video with others. If you want to further protect your recordings, you can protect them with a password. You can also share your recordings directly in various work apps that Zoom integrates with, such as Slack, Microsoft Teams, and Hubspot. 

1 GB of cloud storage is available in the Pro plan, which costs $14.99/mo for each host. Extra storage can be purchased starting at $40/mo for 100GB. Recording transcripts are available in the Business plan, which costs $19.99/mo per host with a minimum of 10 hosts. If you need unlimited cloud storage, you will need to get the Enterprise plan, which also costs $19.99/mo per host but with a minimum of 100 hosts. 

Google Meet

Meeting recording on Google Meet is available for G Suite Enterprise and G Suite Enterprise Essentials customers on desktop. Meetings can be recorded by a G Suite administrator or by anyone they approve for recording. Only the active speaker and anything they screen share is recorded. The meeting’s text chat is also recorded and saved to a separate file. Starting a recording is as easy as clicking “record meeting” during a meeting. To stop it, simply click “stop recording”. 

All recordings are automatically saved in the meeting host’s Google Drive under the “Meet Recordings” folder. A link to the meeting’s file will also appear on the Google Calendar event for the meeting. An email with the recording link is also sent to both the meeting organizer and the person who started the recording. To share a recording, either copy and paste the file’s link or click the “share” button to share it directly with an email address. 

Plans that include video recording and sharing are currently free through September 30. After, G Suite Enterprise Essentials will cost $20/user/month, while G Suite Enterprise will cost $25/user/month. Enterprise comes with unlimited cloud storage on Google Drive for 5 users of more, or 1TB per user if under 5 users. Enterprise Essentials includes 1TB of storage per user for up to 25TB total.

Zoom vs Google Meet: Which is better for recording and sharing meetings? 

file sharing

In most cases, Google Meet is the better choice for recording and sharing meetings. Google Meet provides much more file storage (through Google Drive) than Zoom for a cheaper cost. For example, unlimited cloud storage on Zoom with the Enterprise plan costs at least $1,999 each month, but on Google Meet, you only need 5 members on the Enterprise plan to get unlimited file storage, which will cost you only $125/month. And this monthly cost will only begin after October 1–until then, G Suite is completely free! 

The only reason to choose Zoom over Google Meet for meeting recordings is if you only want local recordings or need Zoom’s special features. After October 1, 2020, free meeting recording will only be available on Zoom, not Google Meet, though these recordings can only be saved locally. If you’re okay with recordings taking up space on your desktop, then Zoom is the better choice. Additionally, Zoom’s various unique features such as timestamps, gallery view, and audio-only transcripts may be useful for some businesses. 

In summary, if you want inexpensive access to cloud storage and cloud sharing for your recordings, use Google Meet. If you just want locally-saved files, then Zoom’s free plan works best.  

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