Productivity Tools

Zoom vs Google Meet: Picking the Best Platform for Your Daily Scrum Meeting

scrum meeting

Every remote team understands the importance of a daily scrum or stand-up meeting. These short meetings at the beginning of the workday set the tone for the rest of the day and ensure that employees are on track and working towards their goals. While working remotely, these meetings ensure that the workday will be a productive one, even while employees work from home. But what platform should you use to hold your daily scrum over video?

Zoom and Google Meet have emerged as the two top video conferencing platforms in 2020. Both let you connect visually with your work team from a distance. We’ve already gone over how to host meetings and live stream on each platform, but when it comes to a daily scrum meeting, there are additional factors to consider. Let’s compare Zoom and Google Meet once again and consider the pros and cons of using each platform for your scrum, and see which one is best for you. 

Zoom

Zoom is an enterprise-level video conferencing platform that offers HD video and audio, live stream webinars, phone calls, and text chat. The platform is best for online conferences and multi-team business meetings.

Pros

  • Free plan allows for videos up to 40 minutes long with up to 100 participants, more than enough for most teams’ scrum meetings.
  • Breakout Rooms: Break up larger meetings into smaller teams with breakout rooms. Meeting in small groups makes it easier for more employees to speak and engage with one another.
  • Group Chat: Follow up on your scrum meeting later in the day via Zoom’s group chat.
  • Simultaneous Screen Sharing: Multiple users can share their screens simultaneously. Users can also annotate each others’ screens.
  • Dial-in Option: Lets employees use their phone to dial-in to meetings. You can also use the “Call Me” feature to automatically call employees when the meeting starts.
  • Record meetings and store them on the cloud for future review. 
  • Integrations with Google Calendar and Outlook Calendar let you easily plan your meetings no matter what email service your organization uses. 

Cons

  • Extras Cost: Extras like dial-in and cloud recording storage for recorded meetings costs extra. Dial-in and Call Me costs begin at  $100/mo, and cloud recording storage begins at $40/mo after 1 GB of free storage.
  • Unlimited Cloud Storage: Unlimited cloud storage is only available with the enterprise plan. To get this plan, you have to have at least 100 meeting hosts in your business. Its pricing begins at $19.99/mo/host, or $1,999/mo.
  • Host Limits: Free accounts only allow for one host. If your organization needs multiple hosts for your scrum meetings, you will either need each to create their own account, which could be confusing to other employees, or upgrade to a paid plan.

Google Meet

Google Meet is Google’s new video conferencing platform, replacing Google Hangouts. It can be used as part of G Suite, Google’s package for businesses, or on its own. Google Meet is best for everyday meetings, information panels, and those who already use Google workplace tools. 

Pros

  • Free Plans: All Google Meet plans are currently free through September 30. That means you can hold meetings with up to 250 participants for up to 24 hours through September 30. Starting October 1, the free plan will go back to hosting up to 100 participants for up to 1 hour-long meetings.
  • G Suite Plans: G Suite plans are also free through September 30, meaning you can also access shared Google Drive folders, custom Gmail, and other Google workplace products for free! Starting October 1, these plans will start at $10/user/mo for your organization.
  • Google Calendar Integration: Schedule your meetings with Google Calendar and access them directly from your calendar.
  • Live closed captions in English ensure that each team member can understand one another, including those who are hard of hearing.
  • Dial-in: With a G Suite Essentials account, you can dial-in with both US and international phone numbers for no extra cost.
  • Screen Sharing: You can screen share during meetings.
  • Noise Cancellation: Google Meet will soon add intelligent noise cancellation to Enterprise clients, with the plan to eventually roll it out to all users. This will cancel any background noise in your meetings, including sounds like dog barking and bag rustling. Click here to watch a video demonstration of this exciting new feature! 

Cons

  • Google Account: You must already have a Google account to access Google Meet. On the plus side, this means that if you already use any other Google products like Gmail or Docs, you can start using Google Meet!
  • Storing Recordings: Google Drive cloud storage for meeting recordings is only available in the G Suite Enterprise Essentials Plan, which will cost $20/user/mo starting October 1, 2020.
  • No Annotations: Unlike Zoom, Google Meet does not include mark-ups for screen sharing. There is also no simultaneous screen sharing. 

Zoom vs Google Meet: Which is better for scrum meetings? 

Both Zoom and Google Meet are an excellent choice for daily scrum meetings. The meeting time limits for free accounts on each platform should still provide more than enough time for a brief meeting at the beginning of the workday. Thus, which platform you choose will depend on what extras you want and what programs you already use.

If your team uses Gmail and other Google products for work, then Google Meet is the perfect choice for your daily scrum meeting. If you don’t all have a Gmail account, then those who don’t will need to make one if you choose Google Meet. As such, for non-Google users, Zoom may prove the better choice, though you can always try out Google Meet and G Suite through September 30 for free to see if it is the right choice. Additionally, if several members of your team use dial-in, you should use Google Meet as the cheaper option. 

Zoom is the better choice for large companies that connect at daily scrum meetings and then divide into groups. Zoom’s breakout rooms are ideal for this situation. Zoom is also the better choice for those who need to screen share simultaneously to talk about their projects for the day, as well as for collaborative screen annotation. If you need these perks, then Zoom is the best choice.

Whether you choose Zoom or Google Meet for your daily scrum will depend on the above factors, so make sure to communicate with your team before you make your final choice. Fortunately, both platforms provide an easy and efficient way to communicate with remote work teams. Whichever you choose, you are sure to be satisfied with the quality of your remote scrum meetings. 

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