When using a screenshot tool to communicate visually with customers or teammates, it is necessary to choose an app with a variety of sharing options. The best screenshot upload tools include integrations with various messaging apps and social networking platforms so that users can share their annotated screenshot with others with the click of a button. This saves the time it would take to copy and paste or download and upload screenshots. It also saves space the file would take up on your desktop if the screenshot sharing tool includes cloud access.
In this article, we will compare the four best-known and highly-rated screenshot tools–Droplr, CloudApp, Techsmith Snagit, and Screencast-O-Matic–in terms of their image sharing capabilities. If you would like more information about these excellent screenshot sharing tools, or if you would like to calculate the cost of each according to your team’s needs, please reference our price calculator.
For this comparison, we will be looking at how each tool facilitates sharing with others and across platforms. We also consider the 3rd party integrations that each tool features that assist in sharing. We include a brief summary of what kind of buyers the tool best appeals to in terms of sharing.
Best for individuals, businesses, and enterprises who frequently take screenshots and screen recordings. Everything is saved in the cloud with a link you can share with anyone, anywhere. Droplr is an all-in-one solution with advanced features, integrations, and complete security coverage.
Features:
- Cloud Sharing: Droplr automatically saves all of your drops to the Cloud, where they can be accessed by others via a generated short link. Simply copy and paste this screenshot link to share your file!
- Privacy: You can set the privacy on any file on your Droplr cloud to determine whether it can be accessed by the public, just your team, or privately only by those who have a password.
Best for businesses and enterprises that need an easy-to-use tool for screenshots and screen recordings. CloudApp’s integrations make it a good choice for teams looking for an app that integrates with the work productivity apps they already use.
Features:
- Cloud Sharing: CloudApp screenshot software automatically uploads your screenshots to the Cloud and generates a short link for the file. Simply copy and paste your screenshot link URL to share your screen capture!
- Privacy: CloudApp includes an option to set privacy in the annotation screen. You can choose from 6 different privacy settings to determine who can view or edit your files.
- Share with Others: Message screenshots directly using integrations with Intercom, Zendesk, Live Agent, Freshdesk, Help Scout, Zoho Desk, and Freshservice.
- Other Integrations with Sharing Platforms: Share, view, and save screenshots on Slack, Quip, and Mattermost.
- Share Images with Your Readers: Have a WordPress or Medium account? You can add CloudApp screenshots directly to your posts to engage with readers.
Best for business teams and product demonstrations that frequently use visual instructions using screenshots and screen recordings. Snagit provides templates, annotations, and a step tool that is a good solution for how-to guides and tutorials needed to onboard employees or explain products and services to customers.
Features:
- Copy to Clipboard: You can copy screenshots directly to your clipboard when you capture them. This makes sharing as easy as clicking “paste”.
- Social Media Sharing: Share screenshots directly to Facebook and Twitter.
- Email Integrations: Include screenshots directly in emails on Gmail and Microsoft Outlook.
- Google Drive Integration: Upload snips directly to Google Drive and invite others to view.
- Microsoft Office Integrations: Send screenshots directly to Microsoft Word, Excel, and Powerpoint. Share these files with your images with others over OneDrive or email.
Best for people who want to record and edit creative screen recordings for individual use. Screencast-O-Matic provides a number of audio editing options, making this application a good fit for those looking to create narrated videos, how-to’s, and tutorials.
Features:
- Cloud Hosting: Store and share your images and videos from the Cloud. Create your own custom links for screenshots and set privacy limits.
- Share Screenshots with Students with integrations for Blackboard, Moodle, Google Classroom, Schoology, Desire2Learn, and Canvas.
- Social Media Sharing: Upload directly to Facebook or Twitter.
- Share with Customers: Share screenshots directly with customers with integrations for LiveAgent, Zoho Desk, Help Scout, Olark, Freshdesk, and Zendesk.
- Share Screenshots with Colleagues with integrations for Slack and Microsoft Teams.
The screenshot tools Droplr, CloudApp, Snagit, and Screencast-O-Matic all provide various options for sharing screenshots. However, Droplr, CloudApp, and Screencast-O-Matic are superior to Snagit in this aspect due to the fact that they include cloud sharing out of the box. For Snagit, cloud sharing is available only if you also install Techsmith’s product Screencast. On the former three apps, sharing is as easy as copying a screenshot link and sending it to colleagues, collaborators, or clients. Additionally, cloud hosting and sharing keep screenshots from taking up needed space on your computer.
Aside from cloud sharing, each screenshot tool has several unique advantages. Screencast-O-Matic is the best choice for teachers and students who use online education software and is also a good choice along with CloudApp for customer service agents who use a customer support app to communicate with clients. However, Droplr is also an option for CSAs who use Zendesk or Intercom. Droplr and Screencast-O-Matic are the best choices for Microsoft Teams users, while Snagit and Screencast-O-Matic are best for those who primarily communicate using social media. Teams who use Slack can choose any of the above options, though Snagit’s integration with Slack requires the 2020 update.
Overall, which screenshot sharing tool is best will depend on your own needs and what platforms you already use. For comparisons of the above tools in other categories, please refer back to our main article.