Productivity Tools

Best Screenshot Tools for Sharing

Best Screenshot Tools for Sharing

When using a screenshot tool to communicate visually with customers or teammates, it is necessary to choose an app with a variety of sharing options. The best screenshot tools include integrations with various messaging apps and social networking platforms so that users can share their annotated screenshot with others with the click of a button. This saves the time it would take to copy and paste or download and upload your file as well as the space the file would take up on your desktop if the screenshot tool includes cloud access.

In this article, we will compare the four best-known and highly-rated screenshot tools–Droplr, CloudApp, Techsmith Snagit, and Screencast-O-Matic–in terms of their image sharing capabilities. If you would like more information about these excellent screenshot tools, or if you would like to calculate the cost of each according to your team’s needs, please reference our price calculator.

A Comparison of Screenshot Tool Sharing

For this comparison, we will be looking at how each tool facilitates sharing with others and across platforms as well as the 3rd party integrations that each tool features that assist in sharing. We will also include a brief summary of what kind of buyers the tool best appeals to in terms of sharing.

Droplr

Best for individuals, businesses, and enterprises who frequently take screenshots and screen recordings. Everything is saved in the cloud with a link you can share with anyone, anywhere. Droplr is an all-in-one solution with advanced features, integrations, and complete security coverage.

Droplr screenshot sharing

Features:

  • Cloud Sharing: Droplr automatically saves all of your drops to the Cloud, where they can be accessed by others via a generated shortlink. Simply copy and paste this tiny URL to share your file!
  • Privacy: You can set the privacy on any file on your Droplr cloud to determine whether it can be accessed by the public, just your team, or privately only by those who have a password.

CloudApp

Best for businesses and enterprises who need an easy-to-use tool for screenshots and screen recordings. CloudApp’s integrations make it a good choice for teams looking for an app that integrates with the work productivity apps they already use.

cloudapp screenshot sharing

Features:

  • Cloud Sharing: CloudApp automatically uploads your screenshots to the Cloud and generates a shortlink for the file. Simply copy and paste this short URL to share your screen capture!
  • Privacy: CloudApp includes an option to set privacy in the annotation screen. You can choose from 6 different privacy settings to determine who can view or edit your files.
  • Share with Others: Message screenshots directly using integrations with Intercom, Zendesk, Live Agent, Freshdesk, Help Scout, Zoho Desk, and Freshservice.
  • Other Integrations with Sharing Platforms: Share, view, and save screenshots on Slack, Quip, and Mattermost.
  • Share Images with Your Readers: Have a WordPress or Medium account? You can add CloudApp screenshots directly to your posts to engage with readers.

Snagit

Best for business teams and product demonstrations that frequently use visual instructions using screenshots and screen recordings. Snagit provides templates, annotations, and a step tool that is a good solution for how-to guides and tutorials needed to onboard employees or explain products and services to customers.

snagit screenshot sharing

Features:

  • Copy to Clipboard: You can copy screenshots directly to your clipboard when you capture them, making sharing as easy as clicking “paste”.
  • Social Media Sharing: Share screenshots directly to Facebook and Twitter.
  • Email Integrations: Include screenshots directly in emails on Gmail and Microsoft Outlook.
  • Google Drive Integration: Upload snips directly to Google Drive and invite others to view.
  • Microsoft Office Integrations: Send screenshots directly to Microsoft Word, Excel, and Powerpoint. Share these files with your images with others over OneDrive or email.

Screencast-O-Matic

Best for people who want to record and edit creative screen recordings for individual use. Screencast-O-Matic provides a number of audio editing options, making this application a good fit for those looking to create narrated videos, how-to’s, and tutorials.

screencast-o-matic screenshot sharing

Features:

  • Cloud Hosting: Store and share your images and videos from the Cloud with Screencast-O-Matic’s Individual or Team Premier plans. Create your own custom links for screenshots and set privacy limits.
  • Share Screenshots with Students with integrations for Blackboard, Moodle, Google Classroom, Schoology, Desire2Learn, and Canvas.
  • Social Media Sharing: Upload directly to Facebook or Twitter.
  • Share with Customers: Send screenshots directly to customers with integrations for LiveAgent, Zoho Desk, Help Scout, Olark, Freshdesk, and Zendesk.
  • Share Screenshots with Colleagues with integrations for Slack and Microsoft Teams.

Using a Screenshot Tool For Your Enterprise

Droplr, CloudApp, Snagit, and Screencast-O-Matic all provide various options for sharing screenshots. However, Droplr, CloudApp, and Screencast-O-Matic are superior to Snagit in this aspect due to the fact that they include cloud sharing out of the box. For Snagit, cloud sharing is available only if you also install Techsmith’s product Screencast. On the former three apps, sharing is as easy as copying a shortlink and sending it to colleagues, collaborators, or clients. Additionally, cloud hosting and sharing keeps screenshots from taking up needed space on your computer.

Aside from cloud sharing, each screenshot tool has several unique advantages. Screencast-O-Matic is the best choice for teachers and students who use online education software, and is also a good choice along with CloudApp for customer service agents who use a customer support app to communicate with clients. However, Droplr is also an option for CSAs who use Zendesk or Intercom. Droplr and Screencast-O-Matic are the best choices for Microsoft Teams users, while Snagit and Screencast-O-Matic are best for those who primarily communicate using social media. Teams who use Slack can choose any of the above options, though Snagit’s integration with Slack requires the 2020 update.

Overall, which screenshot tool is best for sharing will depend on your own needs and what sharing platforms you already use. For comparisons of the above tools in other categories, please refer back to our main article.

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