Productivity Tools

Is CloudApp’s Team Plan Right For You?

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We reviewed CloudApp’s video recorder and screenshot tool among our top apps and noted its high-end security and many integrations. Yet, with its high monthly cost, it is not a perfect solution for every work team. Let’s look at the pros and cons of the CloudApp Team plan to determine whether it is right for you.

What is in the CloudApp Team Plan?

CloudApp Team pricing

The CloudApp team plan is for business teams with at least 2 members. It includes many of the same features as CloudApp’s Pro plan for individuals–unlimited drops, high-definition video recordings, and GIFs that can be up to 1 minute long. All of CloudApp’s plans also come with annotations for screenshots and GIFs, cloud storage and sharing for all drops, and over 30 integrations with other apps.

Pros and Cons of the CloudApp Team Plan

To learn more about the features unique to the CloudApp Team plan, continue to our list of the plan’s pros and cons.


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  • Custom branding: Add your company’s logo to your cloud storage space and customize links with your own branded domain.
  • Secure sharing: Keep your content safe with 4 different privacy settings for access: anyone with the link, anyone who provides an email address, anyone who has the link’s set password, or only specific people. You can also set an expiration date so it’s deleted after a specified amount of time.
  • Onboarding: Onboard and train new employees so they know how to use CloudApp.
  • Bandwidth: Limited at 4/GB/link/day, double the amount for Pro users. CloudApp states that 99% of customers do not reach bandwidth limits. Do note that enterprise plans get a limit that is 10x higher.
  • Consolidated billing: Admin controls for the team account include consolidated billing and user management.


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  • No free trial: CloudApp’s 7-day “free trial” is just their free version, which comes with limited drops and privacy options. To get the full team version with the above features, you have to start paying. Comparatively, Droplr’s free trial is only 3 days long but includes all paid features. Snagit’s free trial also includes all features and lasts 15 days.
  • Cost: The team plan costs $8/user/month if you pay annually (and $9/user/month if you pay monthly) for up to 15 users. Above 15 users, you have to contact CloudApp for pricing. So, if you have a small business team of 15 people, you will have to shell out either $135 each month or $1,440 for a whole year of access.
  • No group level management: Admin controls such as group-level management, SAML, and organization-wide policies are only available for the enterprise plan.
  • File upload size: The upload size for each file is limited to 2 GB (though this doesn’t count for screen recordings). Although this is double the size than that for pro users, it is significantly less than that for competitors like Droplr, which allow file sizes up to 10 GB in all plans.
  • Mac only features: Even though Windows pay the same fee as Mac users, they are missing several features such as a highlighter for annotations and do-not-disturb recording mode.
CloudApp Team

Is CloudApp Teams the Right Choice?

It depends. Are you a team with an extra budget who already uses apps that CloudApp uniquely integrates with, like Basecamp and Drift? Then CloudApp Team Plan might be a good choice for you. Otherwise, you may want to look into more inexpensive options that include many of the same features, such as Droplr. For example, Droplr’s team plan is only $7/user/month and also features secure sharing, high bandwidth, custom branding, and centralized billing. Ultimately, the question you have to ask yourself is if CloudApp’s long list of integrations and its few unique features are worth the extra cost. If you do want to go with CloudApp, then you should wait for a discount in pricing such as Cyber Monday.

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