Productivity Tools

How to Use a Snipping Tool

How to Use a Snipping Tool

Knowing how to use a snipping tool is a vital skill for anyone who needs to quickly and smoothly share screen images. The old method of pressing “PrintScreen” or another combination of keys, pasting a screenshot into a document, and then copying that image onto a message is far too time-consuming for customer services agents, marketers, and freelancers who rely on efficiency and visibility in their communications with customers and team members. Thankfully, snipping tools let users “snip” an area of their screen and save that snip as an image that can then be easily accessed and shared. 

Although different snipping tools use different snipping methods, most users can follow the steps below to learn how to use their own tool. If you have any further questions, please check with your snipping tool’s provider.

Scissors with cut lines

Pick Your Snipping Tool

Consider what you’re looking for in a snipping tool. Are you looking for a simple free tool that will let you capture part of your screen as a screenshot? Do you want a tool that saves your image to the cloud in order to avoid clutter on your desktop? Are you looking for a tool that integrates with your favorite productivity apps, or one that also includes screenshot mark-up or screen recording capabilities? If you need help picking the best app, then check out our articles “5 Best Snipping Alternatives to Windows Snipping Tool” or “5 Best Snipping Tools for Mac.” 

Find Your Snipping Tool Download

The download will likely be available either on the tool’s website or on an app store, such as Apple App Store or Google Web Store. Some tools will require you to choose a paid plan before downloading. Others offer custom enterprise pricing to access a number of features such as cloud storage, enhanced security, and app integrations. Once you pick and pay for your plan, you can access your tool as a download or an extension on your favorite web browser.

Access Your Snipping Tool Shortcut

After you download your snipping tool, it will appear as a shortcut on your desktop or web browser. For example, Droplr’s Windows shortcut appears both on the start menu and in the pop-up box next to the time and date, while the shortcut for the Chrome Extension appears next to the web address bar. 

Droplr’s shortcut on Google Chrome

Choose the Area of Your Screen to Snip

Using the tool, you will be directed to select an area of your screen to snip. Simply use your mouse to highlight the area of your screen that you want to snip. After you let go of your mouse, the tool will capture the snip. The tool will then either save the snip locally to your desktop or to the cloud.

Decide What to Do With Your Snip

Once your snip is saved, you decide how to proceed! You can mark-up your screen capture using either your snipping tool’s software or a third-party app. You can send your snip to clients, teammates, or friends using a messaging or email service or embed it into a number of apps using snipping tool integrations. Remember, you can access your snip whenever you like if it’s saved to your computer or the cloud, so make sure you know where it’s located and how it’s stored! 

Pros & Cons of Snipping Tools

Though snipping tools are generally useful tools, there are both pros and cons associated with them. No single tool is perfect, so the best strategy in choosing one is to consider its advantages and drawbacks of its features according to your needs.

Pros:

  • Using a snipping tool saves time and increases worker productivity and efficiency
  • Snipping tools make it easy to share information directly with your clients from your computer screen
  • Mark-up tools let you add notes or highlight vital information on your screenshots
  • Snipping tools can take full-screen screen captures or “snip” a chosen portion of your screen to turn into an image file
  • Snipping tools that include screen record with audio capabilities let you explain what’s on your screen so you can walk customers or teammates through new products or system changes
  • Integrations with messenger, worker productivity, and image editor apps

Cons:

  • Most snipping tools save screenshots to your computer, which can quickly fill up storage and clutter your desktop, especially for businesses that take frequent snips
  • Monthly paid plans, which are necessary for cloud storage and security features, are yet another expense that small businesses or freelancers have to consider alongside other paid plans, such as Slack
  • Some snipping tools are not cross-compatible with Mac and Windows
  • Snipping tools typically include fewer features and work less efficiently on mobile 

Overall, the pros of snipping tools outweigh the cons for customer support representatives, salespeople, and independent contractors who rely on tools and apps that promote quick and efficient customer interaction.  

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